Working Effectively and Efficiently

Time management is the ability to plan out and complete tasks in a timely and productive manner. This includes deciding how much time to spend on each task to maximize time during the day and throughout the week.

It’s important to work both effectively and efficiently. Think of efficiency as being part of effectiveness. It’s not just about getting things done, but doing the best things, and doing them in the best way. Efficient time management is about how quickly you complete something, but effectiveness first considers whether you should be doing it at all.

Better time management skills can improve many aspects of work performance. Employees will be more effective and efficient, and the results include:

  • Increased productivity
  • Less procrastination
  • More career growth
  • Better decision-making
  • Better work-life balance
  • Less stress on employees

How Poor Time Management Affects Business

It’s important to see how poor time management affects employees and their work. Here are just a few of the ways that it can impact your business:

Lack of Focus and Prioritization
A problem for many employees is lack of priorities and focus, which can stem from not having clear goals in place. Most workers have more work than they can complete in a day or week, so not being able to prioritize importance is a problem.

Focusing on shorter tasks or being distracted by emails, chats, and texts can end up wasting time, energy, and effort. When projects being to build up, employees can start to feel overwhelmed. Jumping from project to project without time for a break or a way to get ahead can lead to exhaustion and lack of engagement.

Decreased Morale and Motivation
When employees are feeling overwhelmed and under pressure, their work suffers. While they know that it is suffering, they are often unmotivated to change.

Low motivation and morale can breed across your organization and be a huge detriment to employees’ mental health.

Missed Deadlines
With poor time management skills, employees will often miss deadlines, meetings, and calls, which again will affect their performance. Other employees will be left to pick up the pieces.

If time is money, then poor time management is very costly – and it’s not just revenue and profit that’s lost. Relationships can be affected, too. If employees are missing deadlines or being underproductive, relationships with clients and stakeholders can be affected as well.

Best Practices for Time Management at Work

There are simple things that employees and managers can do to start mastering time management.

Starting each day by completing a to-do list. Starting each day with a plan can help decipher what needs to be accomplished and plan out the workday accordingly.

Ranking the importance of tasks. Ranking tasks from most to least important helps prioritize tasks. This process helps workers focus their time more effectively so everything can be completed to a higher quality.

Finding their most productive time. Have employees pay attention to when, where, and how they’re the most productive. Whether they are a morning person or more productive in the afternoon, have them focus their time and energy into their most important tasks at those times.

Keeping track of time spent on different tasks. Understanding how much time is spent on certain tasks can help workers make the most of their workdays. By keeping track of how much time is spent per task, they can really see how much time is spent working, checking email, or chatting with coworkers.

Identifying goals. Setting goals gives employees a clear understanding of where they should focus each day. For example, fit an employees’ goals into a project’s overarching goals. This can include deadlines, quotas, etc.

Taking breaks. There’s a lot of research on what the appropriate work to break ratio should be, but the consensus is that breaks are needed. Taking short breaks throughout the workday can help employees stay motivated while avoiding fatigue and eye strain.

Delegating work. Delegating tasks can make everyone more productive and projects run more efficiently. For example, if a report is needed to complete a project, but a coworker is better at running those reports, passing the task to them allows for everyone to focus on their skills.

Preview Videos from The BizLibrary Collection

Time Management Overview

This video helps employees manage their time more effectively at work and discusses what time management is and why it favors “effectiveness” over “efficiency.” It also examines four key steps for excellent time management and considers how to overcome obstacles that often hinder time management efforts.

Time Management Toolkit: Time Blocking

This video provides information on how to properly divide time during the workday by introducing a five-step process. It also discusses best-practice tips on how to time block effectively.

Being Productive When Working from Home

This video speaks to the effort and skills it takes to be productive while working from home.
These are just a few examples from our online employee training library - click the button to explore more business skills videos from The BizLibrary Collection! BROWSE LIBRARY

Skills Needed for Time Management

Certain skills can be more beneficial than others when working to be more efficient and better at time management.

Prioritizing is an important skill to have when it comes to time management. Everyone needs to be able to complete tasks in an order that makes sense – taking into consideration deadlines, results, consequences, and possible bottlenecks.

Critical thinking is a valuable skill to have. It helps weigh all of these factors to decide what tasks take priority and what can be left to do later or delegated to someone else.

Delegation is another needed skill. Some people avoid delegating, but not doing it can hurt productivity and raise costs. However, it is more than simply passing off work to others – the other person’s workload must be considered, and they should be offered support if questions arise. Smart delegation helps projects get completed on time with a higher quality.

Staying organized helps keep a clear idea of what needs to get done and when it needs to be done by. This could include having a clean and tidy workspace, taking detailed notes, and keeping a calendar.

Setting goals allows for everyone to understand their projects better and the best ways to accomplish them efficiently.

Why Training Works for Improving Time Management Skills

Online training is quickly becoming the best way to teach employees some of the skills they need to do their jobs. Numerous studies have shown that online training is often more effective, and learners retain more information than with classroom training alone.

BizLibrary curates a large and diverse video training library with numerous courses focused on developing time management skills. Our micro video format breaks content up into smaller, more manageable chunks, making it easier for employees to learn and apply these skills on the job.

Explore more
of our business
skills topics.


These online courses can be viewed on an individual basis – where an employee learns by themselves at work or at home – or as part of a group training environment or discussion.

Help your employees better manage their time by utilizing modern, engaging training content in an easy-to-use platform. Talk with one of our experts to learn how BizLibrary’s online learning solutions can transform training in your organization.

Learn how
BizLibrary’s online
learning solutions can
transform training in
your organization.